Privacy Policy

1. An overview of data protection

General information

The following information will provide you with an easy-to-navigate overview of what will happen with your personal data when you visit this website. The term “personal data” comprises all data that can be used to personally identify you. For detailed information about the subject matter of data protection, please consult our Data Protection Declaration, which we have included beneath this copy.

Data recording on this website

Who is the responsible party for the recording of data on this website (i.e. the “controller”)?

The data on this website is processed by the operator of the website, whose contact information is available under section “Information Required by Law” on this website.

How do we record your data?

We collect your data as a result of your sharing of your data with us. This may, for instance, be information you enter into our contact form.

Other data shall be recorded by our IT systems automatically or after you consent to its recording during your website visit. This data comprises primarily technical information (e.g. web browser, operating system, or time the site was accessed). This information is recorded automatically when you access this website.

What are the purposes we use your data for?

A portion of the information is generated to guarantee the error-free provision of the website. Other data may be used to analyse your user patterns.

What rights do you have as far as your information is concerned?

You have the right to receive information about the source, recipients, and purposes of your archived personal data at any time without having to pay a fee for such disclosures. You also have the right to demand that your data are rectified or eradicated. If you have consented to data processing, you have the option to revoke this consent at any time, affecting future data processing. Moreover, you have the right to demand that the processing of your data be restricted under certain circumstances. Furthermore, you have the right to log a complaint with the competent supervising agency.

Please do not hesitate to contact us at any time under the address given in section “Information Required by Law” on this website if you have questions about this or any other data-protection-related issues.

Analysis tools and tools provided by third parties

There is a possibility that your browsing patterns will be statistically analyzed when you visit this website. Such analyses are performed primarily with what we refer to as cookies and analysis programs. For detailed information about these analysis, please consult our Data Protection Declaration below.

2. Hosting and Content Delivery Networks (CDN)

External Hosting

This website is hosted by an external service provider (host). Personal data collected on this website are stored on the servers of the host. These may include, but might not limited to, IP addresses, contact requests, metadata and communications data, contract information, contact information, names, web page access, and other data generated through a web site.

The host is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 para. 1 lit. b GDPR) and in the interest of secure, fast, and efficient provision of our online services by a professional provider (Art. 6 para. 1 lit. f GDPR).

Our host will only process your data to the extent necessary to fulfil its performance obligations and to follow our instructions with respect to such data.

In order to guarantee processing in compliance with data protection regulations, we have concluded an order processing contract with our host.

3. General information and mandatory information

Data protection

The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration.

Whenever you use this website, a variety of personal information will be collected. Personal data comprises data that can be used to personally identify you. This Data Protection Declaration explains which data we collect as well as the purposes we use this data for. It also explains how and for which purpose the information is collected.

We herewith advise you that the transmission of data via the Internet (i.e. through email communications) may be prone to security gaps. It is not possible to completely protect data against third party access.

Information about the responsible party (referred to as the “controller” in the GDPR)

The data processing controller on this website is:

Karg und Petersen Agentur für Kommunikation GmbH
Dorfackerstraße 26, 72074 Tübingen, Germany

Telephone: +49 7071 98988-0
Email: info@karg-und-petersen.de

The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g. names, email addresses, etc.).

Designation of a data protection officer as mandated by law

We have appointed a data protection officer for our company.

IITR Datenschutz GmbH
Dr. Sebastian Kraska
Marienplatz 2, 80331 München, Germany

Email: email@iitr.de

Information on data transfer to the USA

Our website uses, in particular, tools from companies based in the USA. When these tools are active, your personal information may be transferred to the US servers of these companies. We must point out that the USA is not a safe third country within the meaning of EU data protection law. US companies are required to release personal data to security authorities without you as the data subject being able to take legal action against this. The possibility cannot be excluded that US authorities (e.g. secret services) may process, evaluate, and permanently store your data on US servers for monitoring purposes.  We have no influence over these processing activities.

Revocation of your consent to the processing of data

A wide range of data processing transactions are possible only subject to your express consent. You can revoke at any time any consent you have already given us and object the future processing of your personal data in accordance with the legal requirements under Art. 21 GDPR at any time. This shall be without prejudice to the lawfulness of any data processing and/or collection that occurred prior to your revocation.

Right to object to the collection of data in special cases; right to object to direct advertising (Art. 21 GDPR)

In the event that data are processed on the basis of Art. 6 Sect. 1 lit. e or f GDPR, you have the right to at any time object to the processing of your personal data based on grounds arising from your unique situation. This also applies to any profiling based on these provisions. To determine the legal basis, on which any processing of data is based, please consult this Data Protection Declaration. If you log an objection, we will no longer process your affected personal data, unless we are in a position to present compelling protection worthy grounds for the processing of your data, that outweigh your interests, rights, and freedoms or if the purpose of the processing is the claiming, exercising, or defence of legal entitlements (objection pursuant to Art. 21 Sect. 1 GDPR).

If your personal data is being processed in order to engage in direct advertising, you have the right to at any time object to the processing of your affected personal data for the purposes of such advertising. This also applies to profiling to the extent that it is affiliated with such direct advertising. If you object, your personal data will subsequently no longer be used for direct advertising purposes (objection pursuant to Art. 21 Sect. 2 GDPR).

Right to log a complaint with the competent supervisory agency

In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work, or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.

Right to data portability

You have the right to demand that we hand over any data we automatically process on the basis of your consent or in order to fulfil a contract be handed over to you or a third party in a commonly used, machine readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.

SSL and/or TLS encryption

For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL and/or a TLS encryption program. You can recognize an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and often also e.g. by the appearance of the lock icon in the browser line.

If the SSL or TLS encryption is activated, data you transmit to us can presumably not be read by third parties.

Information about, rectification, and eradication of data

Within the scope of the applicable statutory provisions, you have the right to at any time demand information about your archived personal data, their source and recipients, as well as the purpose of the processing of your data. You may also have a right to have your data rectified or eradicated. If you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time at the address provided in section “Information Required by Law.

Right to demand processing restrictions

You have the right, under certain circumstances, to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time at the address provided in section “Information Required by Law.” The right to demand restriction of processing applies in the following cases:

  • In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.
  • If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data in lieu of demanding the eradication of this data.
  • If we do not need your personal data any longer and you need it to exercise, defend, or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.
  • If you have raised an objection pursuant to Art. 21 Sect. 1 GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.

If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise, or defend legal entitlements, or to protect the rights of other natural persons or legal entities, or for important public interest reasons cited by the European Union or a member state of the EU.

4. Recording of data on this website

Cookies

Our website uses so-called ‘cookies‘. Cookies are small text files that do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or they are stored permanently on your device (permanent cookies). Session cookies are automatically deleted once you terminate your visit. Permanent cookies remain on your device until you actively delete them or they are automatically eradicated by your web browser.

In some cases it is possible that third party cookies are stored on your device once you enter our site (third party cookies). These cookies enable you or us to take advantage of certain services offered by the third party (e.g. cookies for displaying external content).

Cookies have a variety of functions. Many cookies are technically essential since certain website functions would not work in the absence of the cookies (e.g. the display of videos). The purpose of other cookies may be the analysis of user patterns or the display of promotional messages.

Cookies, which are required for the performance of electronic communication (required cookies), are stored on the basis of Art. 6 Sect. 1 lit. f GDPR, unless a different legal basis is cited. The operator of the website has a legitimate interest in the storage of cookies to ensure the technically error free provision of the operator’s services. If your consent to the storage of the cookies has been requested, the respective cookies are stored exclusively on the basis of the consent obtained (Art. 6 Sect. 1 lit. a GDPR); this consent may be revoked at any time.

You have the option to set up your browser in such a manner that you will be notified any time cookies are placed and to permit the acceptance of cookies only in specific cases. You may also exclude the acceptance of cookies in certain cases or in general or activate the delete function for the automatic eradication of cookies when the browser closes. If cookies are deactivated, the functions of this website may be limited.

In the event that third party cookies are used or if cookies are used for analytical purposes, we will separately notify you in conjunction with this Data Protection Policy and, if applicable, ask for your consent.

Cookie Consent with Borlabs Cookie

Our website uses the Borlabs cookie consent technology to obtain your consent to the storage of certain cookies in your browser and for their data privacy protection compliant documentation. The provider of this technology is Borlabs – Benjamin A. Bornschein, Georg-Wilhelm-Str. 17, 21107 Hamburg, Germany (hereinafter referred to as Borlabs).

Whenever you visit our website, a technically required Borlabs cookie will be stored in your browser, which archives any declarations or revocations of consent you have entered. This data is not shared with the provider of the Borlabs technology.

The recorded data shall remain archived until you ask us to eradicate them, delete the Borlabs cookie on your own or the purpose of storing the data no longer exists. This shall be without prejudice to any retention obligations mandated by law. To review the details of Borlabs’s data processing policies, please visit https://borlabs.io/kb/what-information-does-borlabs-cookie-store/

We use the Borlabs cookie consent technology to obtain the declarations of consent mandated by law for the use of cookies. The legal basis for the use of such cookies is Art. 6 Sect. 1 Sentence 1 lit. c GDPR.

Server log files

The provider of this website and its pages automatically collects and stores information in so-called server log files, which your browser communicates to us automatically. The information comprises:

  • The type and version of browser used
  • The used operating system
  • Referrer URL
  • The hostname of the accessing computer
  • The time of the server inquiry
  • The IP address

This data is not merged with other data sources.

This data is recorded on the basis of Art. 6 Sect. 1 lit. f GDPR. The operator of the website has a legitimate interest in the technically error free depiction and the optimization of the operator’s website. In order to achieve this, server log files must be recorded.

Contact form

If you submit inquiries to us via our contact form, the information provided in the contact form as well as any contact information provided therein will be stored by us in order to handle your inquiry and in the event that of further questions. We will not share this information without your consent.

The processing of these data is based on Art. 6 para. 1 lit. b GDPR, if your request is related to the execution of a contract or if it is necessary to carry out pre-contractual measures. In all other cases the processing is based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6 para. 1 lit. f GDPR) or on your agreement (Art. 6 para. 1 lit. a GDPR) if this has been requested.

The information you have entered into the contact form shall remain with us until you ask us to eradicate the data, revoke your consent to the archiving of data, or if the purpose for which the information is being archived no longer exists (e.g. after we have concluded handling to your inquiry). This shall be without prejudice to any mandatory legal provisions – in particular retention periods.

Request by email, telephone, or fax

If you contact us by email, telephone, or fax, your request, including all resulting personal data (such as name, contact data, request) will be stored and processed by us for the purpose of processing your request. We do not pass these data on without your consent.

These data are processed on the basis of Art. 6 Sect. 1 lit. b GDPR if your inquiry is related to the fulfillment of a contract or is required for the performance of pre-contractual measures. In all other cases, the data are processed on the basis of our legitimate interest in the effective handling of inquiries submitted to us (Art. 6 Sect. 1 lit. f GDPR) or on the basis of your consent (Art. 6 Sect. 1 lit. a GDPR) if it has been obtained.

The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage, or the purpose for the data storage lapses (e.g. after completion of your request). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.

5. Social media

eRecht24 Safe Sharing Tool

Users may share the content of this website and its pages in a data protection law compliant manner on social networks. For this purpose, this website uses the eRecht24 Safe Sharing Tool. This tool does not establish a direct connection between the network and the user until the user has actively clicked on one of the respective links or buttons. The click on this link/button constitutes consent as defined in Art. 6 Sect. 1 lit. a GDPR. This consent may be revoked by the user at any time, which shall affect all future actions.

This tool does not automatically transfer user data to the operators of these platforms. If the user is registered with one of the social networks, an information window will pop up as soon as a social media link/button is used, which allows the user to confirm the text prior to sending it.

Our users have the option to share the content of this website and its pages in a data protection law compliant manner on social networks, without entire browsing histories are being generated by the operators of these networks.

6. Analysis tools and advertising

Matomo (formerly called Piwik)

This website uses the open source web analysis service Matomo. Matomo uses technologies that make it possible to recognize the user across multiple pages with the aim of analyzing the user patterns (e.g. cookies or device fingerprinting). The information recorded by Matomo about the use of this website will be stored on our server. Prior to archiving, the IP address will first be anonymized.

The use of this analysis tool is based on Art. 6 Sect. 1 lit. f GDPR. The website operator has a legitimate interest in the analysis of user patterns, in order to optimize the operator’s web offerings and advertising. If a corresponding agreement has been requested (e.g. an agreement to the storage of cookies), the processing takes place exclusively on the basis of Art. 6 para. 1 lit. a GDPR; the agreement can be revoked at any time.

The information collected by Matomo concerning the use of this website shall not be shared with any third parties.

7. Newsletter

We send electronic news, emails, and newsletters (hereinafter “Newsletter”). This is only done on the basis of the consent of the recipients or on the basis of a legal permission. If, upon registering for a newsletter, the contents of this newsletter are specified, these contents so described are decisive for the consent of the users; otherwise, our newsletters include information and news about our agency and our services.

We use the data collected for this purpose only for sending the requested information and offers. With your registration you agree to receive the newsletter and to the procedure described below.

In order to ensure that the newsletter is sent with recipients’ consent, we use the so-called double opt-in procedure. Here, the potential recipient receives a confirmation email to confirm the registration in a legally compliant manner. Only if the confirmation is given, the email address will be added to our distribution list. In order to prove that you agree to receive the newsletter, we log the registration process; this includes the recording of the time of registration and confirmation, the IP address if applicable, and any changes to your stored data. This logging is done on the basis of our legitimate interest in proof of a proper registration.

Newsletter data

If you would like to subscribe to the newsletter offered on this website, we need from you an email address as well as information that allow us to verify that you are the owner of the email address provided and consent to the receipt of the newsletter. Further data is not collected or only collected on a voluntary basis, e.g. for a personal address in the newsletter or for other purposes of the newsletter. We shall use such data only for the sending of the requested information and shall not share such data with any third parties.

The processing of the information entered into the newsletter subscription form shall occur exclusively on the basis of your consent (Art. 6 Sect. 1 lit. a GDPR). You may revoke the consent you have given to the archiving of data, the email address and the use of this information for the sending of the newsletter at any time, for instance by clicking on the “Unsubscribe” link in the newsletter. This shall be without prejudice to the lawfulness of any data processing transactions that have taken place to that date.

Newsletter2Go/Sendinblue

This website uses Newsletter2Go/Sendinblue for the sending of newsletters. The provider is the Sendinblue GmbH, Köpenicker Straße 126, 10179 Berlin, Germany.

Sendinblue services can, among other things, be used to organize and analyze the sending of newsletters. The data you enter for the purpose of subscribing to the newsletter are archived on Sendinblue’s servers in Germany.

Sendinblue GmbH is prohibited from selling your data and from using it for purposes other than sending newsletters. Sendinblue GmbH is a German, certified provider selected in accordance with the requirements of the GDPR and the German Federal Data Protection Act.

Data analysis by Sendinblue

Sendinblue enables us to analyze our newsletter campaigns. For instance, it allows us to see whether a newsletter message has been opened and, if so, which links may have been clicked. This enables us to determine which links drew an extraordinary number of clicks. In addition, technical information may be collected, including information about your software and your IP address.

We may use the data collected in this way to improve our newsletter. If, for technical reasons, individual pieces of information can possibly be assigned to individual recipients, it is not our intention to track individual readers; rather, this data may be used to identify the reading habits of our recipients as a whole and subsequently to provide newsletter content in line with the interests of our readers.

A separate objection to this data analysis is not possible; to object to the analysis, the entire newsletter reception must be objected to. For this purpose, we provide a respective link in every newsletter message. Furthermore, you can also use the contact information provided.

Legal basis

The data is processed and the newsletter is sent based on your consent (Art. 6 Sect. 1 lit. a GDPR).  You may revoke any consent you have given at any time. This shall be without prejudice to the lawfulness of any data processing transactions that have taken place prior to your revocation.

Insofar as consent is not required, information is sent on the basis of our legitimate interest (Art. 6 para. 1 lit. f. GDPR) in direct marketing, if and insofar as this is legally permissible, for example in the case of advertising for existing customers.

The logging of the newsletter registration is based on our legitimate interest (Art. 6 para. 1 lit. f. GDPR) in proofing a proper registration; the possible use of the mailing service provider Newsletter2Go/Sendinblue is based on our legitimate interest (Art. 6 para. 1 lit. f. GDPR) in a secure, user-friendly, and efficient newsletter mailing.

Storage period

The data deposited with us for the purpose of receiving the newsletter will be stored by us and/or the newsletter service provider until you unsubscribe from the newsletter; and deleted from the newsletter distribution list after you have unsubscribed from the newsletter. Data stored for other purposes with us remain unaffected.

After you unsubscribe from the newsletter distribution list, your email address may be stored by us and/or the newsletter service provider in a blacklist to prevent future mailings. The data from the blacklist is used only for this purpose and not merged with other data. This serves both your interest and our interest in complying with the legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR). The storage in the blacklist is indefinite. You may object to the storage if your interests outweigh our legitimate interest.

For more details, please consult the data protection regulations of Sendinblue at: https://www.sendinblue.com/information-for-email-recipients/.

Execution of a contract data processing agreement

We have concluded a contract with Newsletter2Go/Sendinblue, in which we require Newsletter2Go/Sendinblue to protect our customers’ data and to refrain from sharing such data with third parties.

8. Plug-ins and Tools

YouTube with expanded data protection integration

Our website embeds videos of the website YouTube. The website operator is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

To ensure data protection on this website, YouTube is deactivated when you enter this website for the first time. A direct connection to the servers of YouTube will only be established once you have given your consent (consent pursuant to Art. 6 para. 1 lit. a GDPR). This prevents your data from being transferred to YouTube already upon the very first time that you enter the site.

We use YouTube in the expanded data protection mode. According to YouTube, this mode ensures that YouTube does not store any information about visitors to this website before they watch the video. Nevertheless, this does not necessarily mean that the sharing of data with YouTube partners can be ruled out as a result of the expanded data protection mode. For instance, regardless of whether you are watching a video, YouTube might establish a connection with the Google DoubleClick network.

As soon as you start to play a YouTube video on this website, a connection to YouTube’s servers will be established. As a result, the YouTube server will be notified which of our pages you have visited. If you are logged into your YouTube account while you visit our site, you enable YouTube to directly allocate your browsing patterns to your personal profile. You have the option to prevent this by logging out of your YouTube account.

Furthermore, after you have started to play a video, YouTube will be able to place various cookies on your device or use comparable technologies for recognition (e.g. device fingerprinting). In this way, YouTube will be able to obtain information about this website’s visitors. Among other things, this information will be used to generate video statistics, to improve the user friendliness, and to prevent attempts to commit fraud.

Additional data processing might be triggered after you have started to play a YouTube video, which are beyond our control.

The use of YouTube is based on our interest in presenting our online content in an appealing manner. Pursuant to Art. 6 Sect. 1 lit. f GDPR, this is a legitimate interest. If a corresponding declaration of consent has been requested, the processing takes place exclusively on the basis of Art. 6 para. 1 lit. a GDPR; the consent can be revoked at any time.

For more information on how YouTube handles user data, please consult the YouTube data privacy policy under: https://policies.google.com/privacy?hl=en.

Vimeo Without Tracking (Do-Not-Track)

This website uses plugins of the Vimeo video portal. The provider is Vimeo Inc., 555 West 18th Street, New York, New York 10011, USA.

To ensure data protection on this website, Vimeo is deactivated when you enter this website for the first time. A direct connection to the servers of Vimeo will only be established once you have given your consent (consent pursuant to Art. 6 para. 1 lit. a GDPR). This prevents your data from being transferred to Vimeo already upon the very first time that you enter the site.

Whenever you load content from Vimeo on one of our pages, a connection with the servers of Vimeo is established. In conjunction with this, the Vimeo server receives information about which of our sites you have visited. Vimeo also receives your IP address. However, we have set up Vimeo in such a way that Vimeo shall not track your user activities and does not place any cookies.

The use of Vimeo is based on our interest in presenting our online content in an appealing manner. Pursuant to Art. 6 Sect. 1 lit. f GDPR, this is a legitimate interest. If a corresponding declaration of consent has been requested, the processing takes place exclusively on the basis of Art. 6 para. 1 lit. a GDPR; the consent can be revoked at any time.

For more information on the handling of user data, please consult Vimeo’s data privacy policy at: https://vimeo.com/privacy.

Google Web Fonts

This site uses so-called web fonts, which are provided by Google, for the consistent display of fonts. The Google Fonts are installed locally. There is no connection to Google servers.

Further information about Google Web Fonts can be found at https://developers.google.com/fonts/faq and in Google’s privacy policy at https://www.google.com/policies/privacy/.

Google Maps (with consent)

Via an API, this website uses the mapping service Google Maps. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

To ensure data protection on this website, Google Maps is deactivated when you enter this website for the first time. A direct connection to the servers of Google will only be established once you have given your consent (consent pursuant to Art. 6 para. 1 lit. a GDPR). This prevents your data from being transferred to Google already upon the very first time that you enter the site.

To enable the use of the Google Maps features, your IP address must be stored. As a rule, this information is transferred to one of Google’s servers in the United States, where it is archived. The operator of this website has no control over the data transfer.

The use of Google Maps is based on our interest in presenting our online content in an appealing manner and to make the locations disclosed on our website easy to find. Pursuant to Art. 6 Sect. 1 lit. f GDPR, this is a legitimate interest. If a corresponding declaration of consent has been requested, the processing takes place exclusively on the basis of Art. 6 para. 1 lit. a GDPR; the consent can be revoked at any time.

For more information on the handling of user data, please review Google’s data privacy declaration under: https://policies.google.com/privacy?hl=en.

Edudip / Sendinblue

To organize and conduct online webinar events, we use the software Edudip Next (provider is edudip GmbH, Jülicher Straße 306, 52070 Aachen, Germany). To send emails related to webinars, e.g. for legally compliant double opt-in, we also use the service provider Newsletter2Go/Sendinblue (provider is Sendinblue GmbH, Köpenicker Straße 126, 10179 Berlin, Germany; hereinafter referred to as Sendinblue).

If you register for and/or attend a webinar offered by us, your personal data will be stored on the servers of edudip and/or Sendinblue for the purpose of conducting the event. This includes first name, last name, email address, and, if applicable, browser and system data, IP address, language and time zone, chat data, other data entered by yourself (e.g. phone number, support requests, chat messages), usage data from webinars (e.g. access statistics, application histories, registration to and attendance at a webinar, access to specific pages, etc.). This data is stored for a specific purpose and is deleted when the purpose is no longer given.

Legal basis for using edudip and/or Sendinblue is Art. 6 para. 1 lit. b GDPR (fulfilment of contract) and our legitimate interest in a professional handling of our webinars (Art. 6 para. 1 lit. f GDPR). If the respective consent has been obtained, processing shall be carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR; consent may be revoked at any time.

Execution of a contract data processing agreement
We have concluded contracts with edudip and with Sendinblue, in which we require edudip or Sendinblue, respectively, to protect our customers’ data and to refrain from sharing such data with third parties.

9. Online-based Audio and Video Conferences (Conference tools)

Data processing

We use online conferencing tools, among others, for communicating with our customers and/or further stakeholders. The tools we use are listed in detail below. If you communicate with us by video and/or audio conference via the Internet, your personal data will be collected and processed by the provider of the respective conference tool and by us.

The conferencing tools collect all information that you provide to use the tools (e.g. email address and/or your phone number). Furthermore, the conference tools might process the duration of the conference, start and end (time) of participation in the conference, number of participants, and other “context information” related to the communication process (metadata).

Furthermore, the provider of the tool processes all the technical data required for the processing of the online communication. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or loudspeaker, and the type of connection.

Should content be shared, uploaded, or otherwise made available within the tool, it might also be stored on the servers of the tool provider. Such content includes, but is not limited to, cloud recordings, chat/instant messages, voicemail, uploaded photos and videos, files, whiteboards, and other information shared while using the service.

Please note that we do not have complete influence on the data processing procedures of the tools used. Our possibilities are largely determined by the corporate policy of the respective provider. Further information on data processing by the conference tools can be found in the data protection declarations of the tools used, which are listed below.

Purpose and legal bases

The conference tools are used to communicate with prospective or existing contractual partners or other stakeholders; or to offer certain services to our customers (Art. 6 para. 1 sentence 1 lit. b GDPR). Furthermore, the use of the tools serves to generally simplify and accelerate communication with us or our company (legitimate interest in the meaning of Art. 6 para. 1 lit. f GDPR). Insofar as consent has been requested, the tools in question will be used on the basis of this consent; the consent may be revoked at any time with effect from that date.

Duration of storage

Data collected directly by us via the video and conference tools will be deleted from our systems immediately after you request us to delete it, revoke your consent to storage, or the reason for storing the data no longer applies. Stored cookies remain on your end device until you delete them. Mandatory legal retention periods remain unaffected.

We have no influence on the duration of storage of your data that is stored by the operators of the conference tools for their own purposes. For details, please contact directly the operators of the conference tools.

Conference tools used

We employ the following conference tools:

Microsoft Teams

We use Microsoft Teams. The provider is Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA. For details on data processing, please refer to the Microsoft Teams privacy policy: https://privacy.microsoft.com/en-us/privacystatement.

Zoom

We use Zoom. The provider of this service is Zoom Communications Inc, San Jose, 55 Almaden Boulevard, 6th Floor, San Jose, CA 95113, USA. For details on data processing, please refer to Zoom’s privacy policy: https://zoom.us/en-us/privacy.html.

10. Custom Services

Job Applications

We offer the opportunity to submit job applications to us (e.g. via email, via postal services, or by submitting the online job application form). Below, we will brief you on the scope, purpose, and use of the personal data collected from you in conjunction with the application process. We assure you that the collection, processing, and use of your data will be in compliance with the applicable data privacy rights and all other statutory provisions and that your data will always be treated as strictly confidential.

Scope and purpose of the collection of data

If you submit a job application to us, we will process any affiliated personal data (e.g. contact and communications data, application documents, notes taken during job interviews, etc.), if they are required to make a decision concerning the establishment of an employment relationship. The legal grounds for the aforementioned are § 26 BDSG-neu according to German Law (Negotiation of an Employment Relationship), Art. 6 Sect. 1 lit. b GDPR (General Contract Negotiations) and – provided you have given us your consent – Art. 6 Sect. 1 lit. a GDPR. You may revoke any consent given at any time. Within our company, your personal data will only be shared with individuals who are involved in the processing of your job application.

If your job application should result in your recruitment, the data you have submitted will be archived on the grounds of § 26 BDSG-neu and Art. 6 Sect. 1 lit. b GDPR for the purpose of processing the employment relationship in our data processing system.

Data Archiving Period

If we cannot make you a job offer or you reject a job offer or withdraw your application, we reserve the right to retain the data you have submitted on the basis of our legitimate interests (Art. 6 para. 1 lit. f GDPR) for up to 6 months from the end of the application procedure (rejection or withdrawal of the application). Afterwards the data will be deleted, and the physical application documents will be destroyed. The storage serves in particular as evidence in the event of a legal dispute. If it is evident that the data will be required after the expiry of the 6-month period (e.g. due to an impending or pending legal dispute), deletion will only take place when the purpose for further storage no longer applies.

Longer storage may also take place if you have given your agreement (Article 6 (1) (a) GDPR) or if statutory data retention requirements preclude the deletion.

Admission to the applicant pool

If we do not make you a job offer, you may be able to join our applicant pool. In case of admission, all documents and information from the application will be transferred to the applicant pool in order to contact you in case of suitable vacancies.

Admission to the applicant pool is based exclusively on your express agreement (Art. 6 para. 1 lit. a GDPR). The submission agreement is voluntary and has no relation to the ongoing application procedure. The affected person can revoke his/her agreement at any time. In this case, the data from the applicant pool will be irrevocably deleted, provided there are no legal reasons for storage.

The data from the applicant pool will be irrevocably deleted no later than two years after consent has been granted.

Created with the privacy statement generator of eRecht24 (version 1.10.2 from 22 July 2020).